Turn emailed parts requests into quote drafts your team can check.

A sales coordinator gets a clear starting point for a quote. Exact part numbers carry over. An unclear item stays open for a person to resolve.

Inside the workflow

Illustrative example · fictional data

Received email

From the purchasing desk

Hi Tess,

Could you quote the following for our next restock?

Thanks,
Sam

The email supplies two exact catalog IDs. The handle description could refer to more than one item.

Working draft

Try editing a quantity or the note below.

Follow-up for purchasing

Edits stay on this page.

What we’d build: One email intake, one approved parts catalog, and a worksheet your sales coordinator can edit. Each matched row retains the original request text so the coordinator can check it.
Where a person steps in: A salesperson confirms missing IDs, checks current pricing and availability, and approves the final quote. Sending quotes and writing orders into your ERP are outside the first build.
How we’d test it: Use 10 past requests with answers supplied by your team. Every exact ID and quantity must match the answer key, and every ambiguous item must be flagged. Compare draft preparation time against the manual process on the same requests.

A useful starting point: For a distributor or supplier handling repeated parts requests by email, with an approved catalog and a salesperson who already checks each quote. Compare the effort spent preparing drafts with the cost of a small build before committing.
What you provide: Authorized sample requests, a current catalog, examples of correct matches, common exceptions, and a named reviewer. The first scope specifies which inbox or input format is supported and how catalog changes are maintained.
What this page demonstrates: An editable illustration using fictional data. This page does not read your inbox, run a live matching model, check stock, or send a quote. Those capabilities would need to be scoped and tested in a customer project.